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Senior Project Manager (Document Management)

  • Salaire: Negotiable
  • Type d'emploi: Contract, Full-time
  • Lieu: Basel
  • Secteur: Content / Document Management, Project Management & PMO
  • Date de mise en ligne: 02/05/2019
  • Référence du poste: BBBH102642

Senior Project Manager (Document Management)

Experis IT is Europe's leading IT recruitment agency. We are dedicated to connecting talented individuals with Business opportunities across several professional sectors, with IT being at the heart of our operations.

One of our clients, a leading pharmaceutical company, is looking for a Senior Project Manager to join their team for a 10-month contract in Basel, Switzerland

Job summary

As part of an ongoing system implementation, designed to standardize the end-to-end filing process documents in preparation for the Health Authorities, the team you will be working in are planning to:

  • Configure the remaining Fit-for-Use technical issues
  • Design and release Fit-for-purpose items
  • Complete all the validation
  • Enhance Test System Performance
  • Implement role base training
  • Migrate Marketed Products using a phased approach
  • Scale up the User support ticketing and dispatching process for incidents, problems and changes and hyper care
  • Distribute reports from the system to measure the number of submissions and identify status
  • Plan the system's transfer to IT Operations

Your tasks & responsibilities

You are responsible for the data migration, training, country requirement database, application configuration, reporting, UAT, and Submission Execution. You will be responsible for working with the teams to assist:

  • Schedule the team meetings, establish meeting agenda, coordinate the meeting logistics, distribute pre-read meeting materials ahead of time, and publish meeting minutes on a timely manner
  • Maintain project schedule by working with team members. Hold cross-functional team members accountable for the deliverables. Ensure the deliverables are completed on time.
  • If there are issues, schedule an additional meeting with the right stakeholders to identify the path forward, who will do what, ensure the timeline is updated and communicate to Core team
  • Maintain the central depository in touchpoint to store project deliverables, meeting minutes, etc.
  • Facilitate team meetings and drive productive discussions according to the agenda.
  • Support additional meetings as designated in the weekly project manager meeting such as GSL steering committee, Core Team and work package huddle
  • Escalate to Core team and project leader, issues and risks in schedule and across the GSL business teams

Additional Responsibilities (but may not be limited to):

  • Partner closely with project lead(s) to ensure alignment with project(s) objectives and timelines
  • Create and review content to ensure information aligns with the intended purpose in charter
  • For training, work with the trainer and IT to coordinate that all users receive access to the system
  • Work with migration to ensure the validation is completed

What you must have

  • 8+ years of experience in Project Management / Program Management (big projects, big programs)
  • 8+ years of experience of relevant work with IT systems in industry (IT projects, Document Management Projects)
  • Project Management experience especially on the business side (not only IT side)
  • Experience in Change Management & Communications
  • Excellent verbal and written English
  • Must work well in a collaborative team environment and communicate effectively

What is nice to have

  • Experience with Regulatory environments within Pharma
  • Experience with Agile PM


  • Start date: 20.05.2019 (as soon as possible)
  • Latest start date: 27.05.2019
  • End date: 31.03.2020
  • Extension: Extension possible, not approved yet.
  • Work load: 100%
  • Work location: Basel
  • Remote: One day per week
  • Travel: max. 10% to SSF, Canada and Germany.

Interested in this opportunity? Kindly send us your CV today through the link in the advert. However, should you have any questions please contact Alexander Russell on +41 61 282 22 16, at or via email

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